Project Billing Specialist

Description

Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

Overview of the Role

We are looking for a Project Billing Specialist to join our fast growing business. This is not your everyday Billing Specialist/Coordinator role and therefore requires someone to have the technical billing understanding and way of working but also be able to project manage a number of processes while working closely with senior leadership to proactively drive the billing function. The ideal candidate will be versatile, have a problem solving nature and a team player. This is a fantastic opportunity for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment.

KEY RESPONSIBILITIES:

• Proactively driving the billing process by utilizing complex problem-solving skills along with strong client interaction skills for team of Managing Directors and Director levels

• Creates monthly billing summary / analysis of all projects and communicates to Managing Director and Director levels by setting up calls and driving continued flow of revenue

• Independently tracks and maintains the project lifecycle

• Initiates and leads weekly / monthly calls with Managing Directors and Director levels to cover working capital (WIP, AR and collections)

• Organizes and manages client administration platform

• Review client engagement documents for accuracy and execution as well as working with legal department for client compliance

• Analyzing legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoice

• Identifies out of scope activity based on work description on monthly reporting

• Performing extensive editing, transfers, write-offs and adjustments

• Working closely with cross firm professionals to resolve any issues and ensuring bills are accurate and complete

• Investigates billing discrepancies and communicates with appropriate team to reconcile issues

• Working closely with AR team to ensure successful processing of invoices

• Initiates and manages multi-step process for foreign affiliate / subcontractor invoicing

• Manage all procurement and client payment systems / vendor set up

• Independently tracking AR to initiate collection process when client balance remains greater than 60 days with communication to Managing Directors and Director levels

• Performing appropriate follow up when issues arise

• Assisting with special projects as needed

REQUIREMENTS:

• Bachelor's Degree (not essential)

• Business sector and/or financial qualification

• Excellent stakeholder management and ability to build relationships with individuals across all levels of seniority

• Previous experience in the professional services industry

• Strong analytical and problem-solving skills

• Detail oriented

• Excellent verbal and written communication skills

• Ability to work under pressure and meet deadlines

• Motivated, organized and able to prioritize work load, multitask and work independently

• Driven to contribute to the success of the team

• Flexibility to adapt to various situations

• Advanced experience with Excel and Word

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor or any other characteristics in accordance with all applicable laws and regulations.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.