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Asset Management Administrator

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Location: Tampa, FL, United States
Date Posted: Aug 11, 2023

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Alvarez & Marsal is a leading global consulting firm with over 6,500+ professionals based in 65+ locations around the world. A&M specializes in providing restructuring & turnaround management, performance improvement and corporate advisory services to companies, investors and stakeholders, across a wide array of industries.

Job Description:

An IT Asset Management Administrator is required to work with the wider IT department based in our Tampa office. The ITAM Admin will be responsible for all aspects of hardware and software asset management from procurement, discovery and tracking, reporting, auditing, and renewals to disposal of assets in line with IT security and governance standards.  As well as owning the day-to-day operations and management of the lifecycle of assets, you will be working closely with the finance team to ensure cost allocations are accurate and that the configuration management database is regularly updated.  You will also undertake staff on-boarding and off-boarding tasks ensuring correct hardware/software assignment, asset tagging, and collection of equipment for leavers as well as governing the lost/stolen policies to ensure the adherence to company policy.

Main Responsibilities:

  • Maintain the IT Asset Register within the CMDB.

  • To be the main focal point for IT asset procurement, inventory, and management.

  • Process Asset Management tasks relating to Starters, Movers, and Leavers ensuring the end-of-life devices are returned within the required timeframe.

  • Ensure that deliveries against POs are correct and any outstanding or incorrect orders are followed up or escalated.

  • Process repairs, returns, and re-assignment of hardware to our end users ensuring all data is captured accurately.

  • Implementation of policies and standards governing damaged, lost, stolen, and replacement of assets.

  • Work with the Finance team to ensure cost allocations are correct and up to date.

  • Manage software licenses, avoiding unnecessary spending where possible.

  • Keep up-to-date with new software products and license rule changes.

  • Work with the IT Teams on projects concerning the configuration of new equipment and disposals.

  • Undertake physical audits and cross reference against the asset register.

  • Record and facilitate stock management, goods in and goods out processing.

  • Manage Incident & Service Request Asset tasks in line with SLA and relevant policies.

  • Adhere to policy and workflows, and suggest operational improvements where possible.

  • Prepare and assist with annual budgetary planning.

Essential Skills and Experience:

  • Demonstrable experience within a similar role.

  • Strong financial analytical skills and attention to detail.

  • An understanding of IT Asset management lifecycle processes and tools.

  • Experience in request fulfillment within an ITIL-based organization.

  • Knowledge of general procurement procedures and policies.

  • Knowledge and exposure to IT hardware such as mobile devices and laptops.

  • Advanced problem-solving skills that can be applied to situations and problem resolution.

  • Advanced Microsoft Excel skills.

  • Strong all-around Microsoft Office skills.

  • Excellent customer service skills with the ability to interact with people at all levels.

  • Being an all-around team player, a people person, and able to work in an open fast paced environment.

  • Self-motivated and goal-oriented constantly looking to make improvements to drive efficiency.

  • Knowledge of Microsoft Licensing.
  • Previous experience using an incident management/tracking system such as ServiceNow.

This is a fantastic opportunity to work for a professional services firm with a great work ethic and a positive attitude in developing employees to achieve their full potential.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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