Administrative Assistant

Description

About A&M

Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services.  With almost 8,000 professionals based in 70+ locations across North America, Europe, Asia, and Latin America, our firm excels in problem solving and value creation.  Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Position Overview - GLOBAL TRANSACTION ADVISORY GROUP

Established in 2005, the A&M Global Transaction Advisory Group (“TAG”) is comprised of former Big Four CPAs who provide private equity, sovereign wealth, family office and corporate clients buy side and sell side financial accounting due diligence. TAG professionals actively engage in assessing a target’s quality of earnings, analyzing cash flows, reviewing working capital, identifying key business drivers, reviewing forecasts, and conducting comprehensive discussions with management and their advisors. TAG professionals routinely team with the firm’s operational, tax, commercial, information technology and other industry and functional experts to deliver a truly integrated solution to clients engaging in carve-out, divestiture, merger integration and/or capital market transactions.

A&M TAG is looking to hire an Administrative Assistant in Toronto that will support the practice professionals.

Responsibilities

• Plan and manage travel arrangements, process expense reports and submit time sheets for multiple leaders
• Manage multiple Outlook calendars for leaders with tight schedules. Negotiate time on calendars and reschedule appointments as scheduling conflicts occur
• Greet and escort visitors to meetings; arrange for visitor access to the building through security.
• Process incoming and outgoing domestic and international mail and packages, including same-day courier service
• Assist with the onboarding process for new hires
• Responsible for conference room management, meeting and event planning
• Data entry and formatting assistance with weekly staff schedule
• Print & bind internal presentations & documents
• Work with offsite IT support on behalf of executives
• Cooperate with other internal staff in TAG to ensure adequate coverage during vacations
• Will be responsible for additional duties as necessary

Requirements

• 2+ years of Executive Assistant / Administrative Assistant experience
• Ability to handle tight deadlines and manage competing priorities
• Ability to work independently with low supervision
• Outstanding customer service and interpersonal skills
• Ability to effectively interact with senior leadership
• Excellent verbal and written communication skills
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint
• Organized and detail orientated with excellent follow through
• Strong problem-solving skills
• Working knowledge of Concur and Salesforce a plus
• Impeccable attention to detail

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor or any other characteristics in accordance with all applicable laws and regulations.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.