Administrative Assistant

Description

About A&M

Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With almost 8,000 professionals based in locations across North America, Europe, Asia and Latin America, our firm excels in problem solving and value creation.  Drawing on a strong operational heritage and hands-on approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Position Overview         

We are currently seeking an Administrative Assistant for our New York office.  This includes welcome/greet all visitors to the office, manage main phoneline, accepting / shipping packages, general office functions, managing kitchen and office supply needs, facility, and conference room management, ordering office lunches for meetings and overtime meals. The successful candidate must be able to prioritize work, work independently, provide excellent customer service, and help to foster a team atmosphere in a professional, fast-paced environment.   

 Responsibilities 

• Serve as Administrative Assistant for the office and as a point of contact for day-to-day facility office needs (visitor coordination, greet and provide hospitable assistance, serve as Interview Greeter when needed, answer all main line incoming calls and routing to appropriate staff etc.)
• Conference room management (including reservations and developing a good working knowledge of the video conference/AV equipment to assist/train others when needed, ensure rooms are kept tidy and stocked appropriately, coordination/reporting of all maintenance / cleaning issues etc.)
• Security & Safety (security administrator, coordinating with the building for base-building badge assignment/ administration of our internal office security system (issue badges to new hires; execute termination of access with internal security system and building system for off-boards, manage temp badges, serve as Fire Warden )
• IT Service Needs  
• Other general Office Administrative Support (daily kitchen upkeep and weekly refrigerator clean-out, assist with food catering for meetings/events, including coordination set up/clean up, purchase and maintain inventory of office supplies including coffee, kitchen, vending, printing, signage, tools and materials, required to unpack, lift, move and store all supplies etc.)

Requirements 

• Great customer service, and interpersonal skills and has a positive demeanor 
• Ability to effectively interact with clients and employees in a professional manner 
• Outstanding verbal and written communication skills  
• Excellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint 
• Organized and detail orientated with excellent follow-through skills 
• Strong problem-solving skills 
• Self-motivated, creative thinker, and a great team player 
• Position is in-office five days a week, 9am-6pm 

The annual base salary range is $55,000 - $60,000, commensurate on experience.  In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details. 

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Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor or any other characteristics in accordance with all applicable laws and regulations.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.