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Receptionist / Office Assistant

Location: Madrid, Spain
Date Posted: May 11, 2023

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Company Overview

Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

Overview Of The Role

We are looking for an outstanding experienced Receptionist and Office Assistant, someone who remains calm, on top of their workload, and always enjoys working in a team environment.

The ideal candidate will ideally have prior experience within the professional services industry and is looking for a challenging role in a dynamic and entrepreneurial company.  The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary management; being one step ahead of their team’s needs and understand the importance of building relationships with clients and their teams.

This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment.  You must have experience managing an office, supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure. the role is full-time and requires the person to be in the office full time from 9am to 6pm.

Responsibilities (include but not limited to)

  • Reporting to, and working closely with, the Madrid office Business Manager
  • Taking responsibility for the day to day running of the office
  • Main point of contact for meeting and greeting clients and other visitors and providing reception cover as required
  • Manage conference room maintenance for internal and external client meetings and events.
  • Manage office expenditure. Ensure all vendor invoices are processed on time.
  • Other ad-hoc duties as and when required within the scope of the role

Essential requirements:

  • A couple of years’ experience in an admin function
  • Must be able to interact and communicate with all levels of the organisation
  • Ability to multi-task
  • Good oral and written communication skills
  • Must be organised and detail oriented
  • Ability to work independently and within a team
  • Pro-active nature
  • Microsoft Office user

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor or any other characteristics in accordance with all applicable laws and regulations.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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