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Financial Services - Executive Assistant (Hybrid)

Location: New York, NY, United States
Date Posted: Mar 31, 2024

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Alvarez & Marsal's Executive Assistant team is made up of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients.

You are:

A skilled operations professional who is adept at optimizing operations, streamlining workflows, and facilitating seamless communication, to enable leaders to focus on strategic initiatives and business growth. This is an in-office hybrid role; you will be located in our New York, Dallas or Atlanta office.

The work: 

  • Provide daily administrative support to Financial Services Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, shipping materials, etc.

  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal/gift ordering, etc.)

  • Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.

  • Assist with onboarding process for new hires, and offboarding process for exiting employees.

  • Perform excel analysis as required; e.g., event contract comparisons.

  • Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations for the Financial Services practice.

  • Additional duties as assigned.

Heres what you need:

  • Minimum 5 years of Executive Assistant of Business Operations experience

  • Skillful execution of administrative activities (such as calendar, travel, and expense management), with high attention to detail, organization and process

  • Excellent communication skills, ability to communicate clearly and effectively with senior leaders and external partners.

  • Project coordination and management experience needed at an intermediate complexity.

  • Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.

  • Excellent problem-solving skills.

Bonus points if:

  • Bachelors Degree preferred.

  • Experience with supporting multiple executives with varied working styles.

  • Working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).

  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

Applicants must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

The salary range is $80,000 - $100,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. 

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Click here for more information regarding A&Ms benefits programs.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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