Executive Assistant, Alvarez & Marsal

Description

Overview:

Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement, and corporate advisory services. With more than 7,500 professionals based in locations across North America, Europe, Asia, and Latin America, our firm excels in problem-solving and value creation.

The Executive Assistant functions as the key administrative support person for managing directors in planning events, coordinating meetings and travel, and addressing other administrative tasks such as expense reports. 

Responsibilities:

• Scheduling and organizing meetings, conference calls and other departmental activities.
• Coordinating travel plans, hotels, and car services.
• Submitting expense reports.
• Providing general administrative support (e.g., copying sensitive files, binding, answering phone)
• Assisting with research to gather and organize data / information needed from a variety of resources; pitch materials/ brochures / other business development activities.
• Maintaining records of business development activity and sales pipeline
• Meeting and greeting clients and other visitors.
• Assisting with department activities/projects as needed and perform other work-related duties as assigned.

Qualifications:

• An Associate or Bachelor’s degree in relevant field of study.
• 5+ years of Executive Administrative Associate or Executive Assistant in a professional services firm.
• Proficient with Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint
• Proficient with Concur and Salesforce is a plus.
• Ability and desire to learn and develop new skills.
• Basic knowledge of accounting and financial principles a plus.
• Excellent oral and written communication skills.
• Impeccable attention to detail and dedication to quality work.
• Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.
• A self-starter who can work independently, multi-task and support multiple people with varied personalities.
• Understands importance of strict confidentiality of internal/personnel affairs/client information
• Able to interact effectively and professionally with clients and all levels of firm personnel.
• Willingness to be coached / desire and capacity for growth / positive teaming attitude.
• Flexibility to work additional hours as may be required from time to time.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor or any other characteristics in accordance with all applicable laws and regulations.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.