Project Billing Specialist

We are looking for an experienced Project Billing Specialist to join our fast-growing Tax team. This role is not your average Project Billing Specialist as you will have full responsibility for the project lifecycle from project set up to managing revenue collection. The ideal candidate will have excellent organisational skills, be able to multi-task and can build strong working relationships and be able to influence senior leadership. This is a fantastic opportunity for someone who can manage their own workload whilst being an integral team player and who enjoys working in a busy but rewarding and challenging role.

KEY RESPONSIBILITIES:

• Managing the client onboarding process by reviewing client engagement documents for accuracy and execution as well as working with Legal and Anti Money Laundering departments for client compliance.

• Initiating and leading weekly / monthly calls with Managing Directors and Director levels to cover all areas of working capital (WIP, AR and collections).

• Creating billing summaries and providing analysis of all projects to MD and Director levels including identifying out of scope activity based on work descriptions.

• Independently tracking and maintaining the project lifecycle.

• Analysing legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoices.

• Performing extensive editing, transfers, write-offs, and adjustments on projects / invoices

• Working closely with cross firm professionals to resolve any issues and ensuring invoices are accurate and complete.

• Investigating billing discrepancies and communicating with appropriate team to reconcile issues.

• Working closely with the AR team to ensure successful processing of invoices.

• Independently tracking AR to initiate collections process when aging balance remains greater than 60 days and communicating with Managing Directors and Director.

• Initiating and managing multi-step process for foreign affiliate / subcontractor invoicing.

• Manage all procurement and client payment systems / vendor set up.

REQUIREMENTS:

• Bachelor's Degree (not essential).

• Business sector and/or financial qualification.

• Excellent stakeholder management and ability to build relationships with individuals across all levels of seniority.

• Previous experience in the professional services industry.

• Strong analytical, math and problem-solving skills.

• Extremely detail oriented, acute attention to detail.

• Excellent verbal and written communication skills.

• Ability to work under pressure and meet deadlines.

• Motivated, organized, and able to prioritize workload, multitask and work independently.

• Driven to contribute to the success of the team.

• Flexibility to adapt to various situations.

• Advanced experience with Excel and Word.