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Junior Executive Assistant

Location: Zurich, Switzerland
Date Posted: Jan 9, 2024

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Description

Junior Executive Assistant – Alvarez and Marsal – Zurich - Hybrid

Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

Our Zurich office is looking for an outstanding Junior Executive Assistant to look after our Managing Directors across business unites and support with office management duties. The candidate will be reporting into the Office Manager and will be part of the wider EMEA team of administrative professionals. This is an exciting time to join our growing team and a real opportunity to boost your career.

Overview of the Role

The role requires someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some prior experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team’s needs. The role also offers variety and the chance to get involved in office management duties.

The ideal candidate is someone who is versatile, willing to be flexible, as well as friendly and confident.  You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

  • Scheduling and organising meetings, breakfast, lunches and dinners
  • Copy, proofread, collate, bind and distribute materials as required
  • Maintain quality control by proofing work for errors, consistency and format in accordance with A&M guidelines
  • Maintaining and coordinating calendars and contact databases
  • Organizing and scheduling internal and external meetings
  • Monitor MD inbox and respond as required
  • Coordinating local and international travel schedules (including visas)
  • Update and maintain CRM system, if requested
  • Managing timesheets and expense reports compliance
  • Supporting & Coordinating various internal and external offsite events
  • Handling confidential information/emails from C-suite level
  • Using Word, Excel and PowerPoint to amend or to create documents, if and when requested
  • Order office supplies/groceries and ensure pantry is always fully stocked
  • Ensure communal areas are kept tidy and clean
  • Greet and welcome guests at reception; answer, screen and forward incoming phone calls
  • Provide support to office colleagues and back up assistance if needed

Requirements:

  • Some prior experience in an admin function or hospitality
  • Must be able to interact and communicate with all levels of the organisation
  • Ability to multi-task
  • Excellent oral and written communication skills
  • Must be organised and detail oriented
  • Ability to work independently and within a team
  • Pro-active nature
  • Must be proficient with Microsoft Office Suite
  • Fluent in German and English is a must, additional languages like French is a plus

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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