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Operations Associate - Corporate Real Estate

Location: London, United Kingdom
Date Posted: Jan 23, 2024

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Description

Operations Associate – Corporate Real Estate 

 

Job Description 

Alvarez & Marsal is a premier professional services firm with more than 7,500 professionals globally. We provide a wide array of services including financial advisory, interim/crisis management, tax advice, valuation services, performance improvement, litigation support, revenue management and strategic consulting to our clients. 

 

We are looking for an Operations Associate to work for the Global Corporate Real Estate (CRE) team, reporting directly to the Senior Director of Real Estate for EMEA. The CRE team is one of the core corporate functions supporting a fast-paced growing firm. 

 

The ideal candidate is to provide support in the planning, execution, monitoring, and control of projects and all day-to-day CRE activities. 

 

Responsibilities include, but not limited to: 

 

  • Project Support
    • Project cost tracking budget vs actual
    • Management of Box shared project files
    • Dashboard support for all active office build-out projects in flight, including meeting minutes
    • Project close-out cost dashboard metrics - historical data by trade/location
  • Leasing / Office Location Support
    • Maintenance of active office list / central points of contact globally
    • Lease event monitoring
    • System data maintenance
  • Manage CRE content on Connect pages / maintenance oversite of all Office Location pages
  • Allocations and Budgets
    • Quarterly communications / go-to contact for all EMEA space allocations
    • Management of floor plans  
    • Assist in implementation of Nuvolo allocations and budgets
    • Assist with year-end budget exercise
  • Space Management System Support
    • Administrative rights on Space Management system
    • Dashboard reporting for utilization metrics in conjunction with Space Management team
    • Back up for any training needs when a new office is opened
  • Premises Security
    • Administrative rights on global premises access security system
    • Back up for any support needs
    • Maintain dashboard of location attendance trend reports
  • Property Management
    • Back up support / monitor CRE Team email box for requests
    • Assist with contract management for office support vendors
  • General CRE
    • Assist with KPI builds and ongoing metrics
    • Document processes and create workflow and standards guides to distribute globally
    • Ad-hoc reporting and miscellaneous requests
    • Invoice processing

 

Requirements 

  • Some prior experience in Office or Facility Management / Administrative Experience;
  • Advanced proficiency in Microsoft Excel, Power BI, Project (or similar PM tool), Outlook, Word, and PowerPoint.
  • Excellent communication skills, both written and verbal. 
  • Experience in capturing and presenting workflow information and process maps. 
  • Strong organisational and time management skills with the ability to plan and prioritise workload.
  • Strong project management skills from planning to implementation.
  • High degree of accuracy and attention to detail. 
  • Ability to establish and maintain effective working relationships with stakeholders and vendors.
  • Brings energy, creativity, positivity, and a “Can-do” attitude. 
  • Strong problem-solving skills.
  • Self-motivated, tactful, and a great team player.
  • Professional image and demeanor.
  • Perform other related duties as required.  

 

 

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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