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Executive Assistant, Disputes and Investigations

Location: Chicago, IL, United States
Date Posted: Jan 25, 2024

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Description

Executive Assistant, Disputes and Investigations  

 

Alvarez & Marsal is a premier independent global professional services firm specializing in providing turnaround management, restructuring, performance improvement and corporate advisory services. Our talent drives our success, resulting in our growing Disputes and Investigations practice becoming one of the most respected in the industry. From the boardroom to the courtroom, the firm delivers a wide array of solutions to contentious situations by drawing on the deep skills, diverse disciplines, and experiences of its professionals. We are recognized by Global Arbitration Review as one of the leading firms of independent experts for arbitration and considered a top three firm by Who’s Who Legal based on the number of experts across the globe.  Our clients include major banks, leading law firms, private equity firms and well-known corporations and upper-mid-sized companies.  

The Executive Assistant functions as the key administrative support person in the management, coordination, and implementation of operations. 

The Executive Assistant will provide general support and assistance to supporting a team of Managing Directors related to invoicing, client engagement matters, department activities, and personnel matters. 

Responsibilities: 

  • Coordinates Managing Directors’ calendars through Outlook to ensure conflicts are avoided and scheduled events are respected. 

  • Compile monthly management and financial reports including accounts receivable. 

  • Keep track of billing tasks such as preparing invoices, tracking, and sometimes reaching out for collections (or drafting emails for Managing Directors to send).

  • Submit expense reports through Concur and reconcile corporate credit card statements. 

  • Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. 

  • Research, prioritize, and follow up on incoming issues and concerns addressed to determine appropriate course of action. 

  • Provide a bridge for smooth communication between internal and external groups as well as guidance to additional support personnel. 

  • Schedule and organize meetings, conference calls, events, and other departmental activities. 

  • Coordinate travel plans, hotels, and car service. 

  • Provide general administrative support (e.g., copying sensitive files, binding, answering phone) and project specific assistance. 

  • Set up, organize, and maintain client files for engagement administration, document review and communications. 

  • Meeting and greeting clients and other visitors. 

  • Assist with department activities/projects as needed and perform other work-related duties as assigned. 

Minimum Qualifications: 

  • A Bachelors’ Degree in relevant field of study (degree in business-related field a plus) is preferred. 

  • 3+ years of Executive Administrative Associate or Executive Assistant in consulting, professional services, accounting, or a law firm. 

  • Feels comfortable with completing expense reports through Concur, invoicing and reconciliation of credit card statements.  

  • Highly proficient with Microsoft Office Suite. 

 

Key Skills and Competencies 

  • Knowledge of Salesforce is a plus. 

  • Understands the importance of strict confidentiality of internal/personnel affairs/client information 

  • Ability and desire to learn and develop new skills. 

  • Basic knowledge of accounting and financial principles a plus. 

  • Excellent oral and written communication skills. 

  • Impeccable attention to detail and self-review and strong follow-up skills. 

  • Demonstrates ownership and accuracy of work product. 

  • Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service. 

  • A self-starter who can multi-task and support multiple people with varied personalities. 

  • Ability to work independently, as well as on a team, in a fast-paced environment. 

  • Able to interact effectively and professionally with clients and all levels of firm personnel. 

  • Willingness to be coached / desire and capacity for growth / positive teaming attitude. 

  • Flexibility to work additional hours as required in the office and remotely. 

The salary range is $75,000 - $85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.

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Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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