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Executive Assistant

Location: Washington DC, DC, United States
Date Posted: Feb 21, 2024

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Description

About A&M

Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With over 9,000 professionals based in locations across North America, Europe, Asia and Latin America, our firm excels in problem solving and value creation.  Drawing on a strong operational heritage and hands-on approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

 

Position Overview         

A&M is seeking an Executive Assistant to join our TAX practice in our Washington D.C office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well polished, organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people and programs.  This person will interact with staff (at all levels), sometimes under pressure, and needs to be proactive, resourceful and efficient, with a high level of professionalism and confidentiality. 

Responsibilities:

  • Prioritize and manage multiple projects and follow through on issues in a timely manner. 

  • Keen attention to detail and very strong follow up skills.

  • Be the experts in four areas for executive management:

    • Travel arranging with calendaring

    • Time entry

    • Expense entry and credit card reconciliations

    • License renewals and tracking of CPE or CLE

  • Answer main line phones and direct all incoming calls to appropriate executive promptly and efficiently; and problem-solve as necessary.

  • Assist executives with preparation, editing, binding, and shipping of presentation materials or client deliverables. 

  • Develop, review, and summarize reports and documents for management use.

  • Prepare background documents and outgoing mail and packages as necessary. 

  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

  • Coordinate logistics for internal meetings (conference rooms, audio visual equipment, participant invitations, catering).

  • Serve as a liaison between corporate IT, accounting, and other divisions within company.

  • Provide general office duties, ordering supplies, stocking kitchen, and facility support.

  • Providing general administrative support in effort to assist with the overall success of the practice.

Preferred experience:

  • A Bachelor’s Degree or equivalent work experience

  • Minimum of 2 years related, relevant experience

  • Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software, especially Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint.  Concur knowledge a plus.

  • Uses independent judgment in completing activities and operates under little or no supervision.

  • Excellent written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

  • Strong work ethic, creative problem solver, and team player that won’t mind pitching in to do “whatever it takes” to get the job done.

  • Ability to effectively support multiple managers in other offices across U.S. with varied personalities, manage/coordinate simultaneous projects, and successfully prioritizes multiple tasks with good judgment and strong follow-up skills.

  • Available for overtime, as needed, and must have an excellent attendance and punctuality record.

  • Willingness to assist with all other administrative duties as assigned.

The salary range is $60,000 - $70,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.

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Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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