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Executive Assistant (m/f/d)

Location: Frankfurt, Germany
Date Posted: Apr 4, 2024

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Companies,investorsand government entities around the world turn toAlvarez & Marsal (A&M)for leadership,actionand results. Privately held since its founding in 1983, A&M is a global leading professional services firm thatprovidesadvisory, business performance improvement and turnaround management services.

With over 8500 people across 5 continents and based in 70 locations, we deliver excellent results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges. Our senior leaders and their teamsleverageA&Ms restructuring heritage to help companies act decisively, catapult growth and accelerate results.

Ournon-hierarchical, hands-on-approach, small expert teams and an international focus are characterizing for A&M.

Our German Office is rapidly growing and therefore we are looking for an Executive Assistant (m/f/d) to join our Digital Technology Services (DTS) team in Munich or Frankfurt; someone who has demonstrated strong analytical and administrative skills, enjoys helping others, takes ownership of their work, is solution orientated and strives working with an ever-changing, international environment.

The right candidate (m/f/d) will have experience in dealing with busy professionals working across Europe with tight deadlines; being one step ahead of their teams needs and understanding the importance of building relationships with clients and their teams. The role requires someone who is personable, friendly, flexible and confident. You will be primarily responsible for supporting Managing Directors and the wider team.

Responsibilities include but not limited to:

  • Support DTS Germany MDs to optimize their schedules, correspondence, and workflow

  • Facilitate internal communications, such as scheduling meetings and events, or distributing information across DTS Germany

  • Setting up projects

  • Processing of incoming invoices and raising client invoices

  • Preparing time and expense reports

  • Coordinating travel plans, hotels and car service

  • Handle general queries from your team regarding DTS related matters

  • Coordinate and organise events such as lunches, meetings, and team socials

  • Act as a support to HR in onboarding, and act as first point of contact for new joiners

  • Prepare statistical and written reports and presentations

  • Build and cultivate strong relationships with key clients and stakeholders (both internal and external)

  • Support with capturing, tracking and updating opportunities using the CRM tool (Salesforce) and preparing regular updates in strategic management meetings

  • Manage high-level client communication and visits

  • Organise and participate in business development activities

  • Develop and implement strategies to enhance client satisfaction

  • Proactively anticipate needs and provide solutions before they arise

Essential requirements:

  • At least 5 years of working experience in a comparable position

  • High level of interpersonal skills to handle sensitive and confidential information

  • Experience working with senior clients

  • Excellent communication and interpersonal skills, with the ability to interact with all levels of the organisation (written and verbal)

  • Strong analytical and problem-solving skills, with the ability to adapt to a dynamic work environment

  • Ability to manage multiple priorities and deadlines effectively with excellent attention to detail

  • Proficient in advanced office software and technology

  • A good level of competency on MS office applications (Outlook, Excel, PowerPoint, Word)

  • The ability to understand financial/management data and give insights. Being able to navigate dashboards (Power BI) is a plus

  • Excellent oral and written communication skills, fluent in German and English

If you want to be part of A&Ms success story and would like to grow in a dynamic environment, we are looking forward to your application.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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