Executive Assistant (FR/EN)

Description

Alvarez & Marsal

Companies, investors and government entities around the world turn to Alvarez & Marsal (A&M) for leadership, action and results. Privately held since its founding in 1983, A&M is a leading global professional services firm that provides advisory, business performance improvement and turnaround management services. When conventional approaches are not enough to create transformation and drive change, clients seek our deep expertise and ability to deliver practical solutions to their unique problems.

With over 10,000 people providing services across six continents, we deliver tangible results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges. Our senior leaders, and their teams, leverage A&M’s restructuring heritage to help companies act decisively, catapult growth and accelerate results. We are experienced operators, world-class consultants, former regulators and industry authorities with a shared commitment to telling clients what is really needed for turning change into a strategic business asset, managing risk and unlocking value at every stage of growth.

Today, with significant ambition to build on the successes in the European market, our Paris office is looking to hire an outstanding Executive Assistant, someone who remains calm, on top of their work load, and has the ability to multitask.

The ideal candidate will be looking for a challenging role in a dynamic, entrepreneurial and highly professional company and will have experience in dealing with tight deadlines; extensive diary management and understands the importance of building relationships with clients and their teams.  

The opportunity will provide career growth and development while reporting into different Business Manager and working closely alongside the Office Manager.

Main tasks :

• Scheduling meetings while maintaining and coordinating calendars

• Using Salesforce.com to track and monitor marketing activities (enter contacts, meetings, leads and prospects)

• Preparing time and expense reports

• Coordinating travel plans, hotels and car service

• Managing the invoicing process, setting up project codes (research for conflict checks and AMLs)

• Creating and amending documents in PowerPoint, Excel and Word

• Supporting the team on adhoc requests

• Assisting with the printing and binding of documents for client meetings

• New team member’s onboarding

Essential requirements:

• Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion

• Must be able to interact and communicate with all levels of the organization

• Ability to multi-task in a fast paced environment

• Excellent oral and written communication skills in French and English

• Must be familiar with Microsoft Pack Office

• Must be organized and detail oriented

• Ability to work independently and within a team

• Ability to prioritize requests

• Must be solution solving oriented

• Experience in professional services (advantageous)

The Paris office (Paris 8) has experienced a significant growth over the past 36 months, with a wide range of professional services, in particular: Corporate Transformation Services, Transaction Advisory services, Private Equity Performance Improvement, Digital Technology Services, Financial Industry Advisory Services, Dispute and Investigation Services, Turnaround, Restructuring...

The Paris teams have tripled in size to reach over 250 employees today.

We are looking for talents whose development objectives match with the ambitions of our business project and our values: integrity, quality, objectivity, fun and personal reward. Join us!

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.