Executive Assistant - Digital Technology Services

Description

About us

Alvarez & Marsal is a global professional services firm offering turnaround management, corporate restructuring and performance improvement for companies and stakeholders. Blending operating managers, functional experts and consultants, we are committed to our core values. A&M has evolved from a boutique player to the premier independent global professional services firm with a reputation for providing leadership, problem-solving and value-creation to under-performing and robust companies across the industry spectrum. The firm today tackles wide ranging issues, with a focus on preserving and maximizing enterprise value.

Executive Assistant

We are looking for an outstanding professional, used to working in a busy but fun environment, organised and a team player. The ideal candidate will be looking for a challenging role in a dynamic, entrepreneurial and highly professional company and will have experience in dealing with tight deadlines; extensive diary management; being one step ahead of their MD’s requirements and understands the importance of building relationships with clients and their teams.

In order to succeed in this role you must be versatile and have a very flexible and entrepreneurial approach. Ownership of all the tasks is a must-have. The role requires someone who is extremely personable, friendly and confident. You will be primarily responsible for organising and coordinating business meetings and managing schedules for our Managing Directors and providing ad hoc support to the wider team.

This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have solid experience in admin support to senior executives, excellent communication and organisation skills, attention to detail and be used to working under pressure. The role requires someone who is proactive, innovative (solution orientated) and who is looking for a dynamic and varied role.

Responsibilities include but not limited to

• Scheduling and organising meetings
• Maintaining and coordinating calendars
• Coordinating various internal and external marketing events in fluid connection with the Firm event’s team
• Using Salesforce.com to track and monitor marketing activities
• Preparing time and expense reports
• Coordinating travel plans, hotels, and car service
• Managing the invoicing process
• Setting up conference calls
• Meeting and greeting clients and other visitors
• Supporting with onboarding new team joiners
• Managing confidential information, emails
• Creating and amending decks in PowerPoint
• Using Excel to maintain team documents
• Assisting with client research
• Provide shadow cover for other team EAs
• Core hours are 9am to 6pm, Monday to Friday

Essential requirements

• Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion
• Must be able to interact and communicate with all levels of the organization
• Experience working with senior clients
• Ability to multi-task in a fast paced environment; constantly prioritise/ reassess tasks
• Excellent oral and written communication skills
• Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software specifically, MSWord, Excel, PowerPoint, Outlook and various other internet applications
• Must be organised and detail oriented
• Ability to work independently and within a team
• Ability to be pro-active and involved in executive business dealings

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity and we foster inclusiveness. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal’s policy to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor in accordance with all applicable laws and regulations.

Unsolicited resumes from Third-Party recruiter

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters were engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.