Description
Companies, investors and government entities around the world turn to Alvarez & Marsal (A&M) for leadership, action and results. Privately held since its founding in 1983, A&M is a leading global professional services firm that provides advisory, business performance improvement and turnaround management services. When conventional approaches are not enough to create transformation and drive change, clients seek our deep expertise and ability to deliver practical solutions to their unique problems.
With over 10,000 people providing services across six continents, we deliver tangible results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges. Our senior leaders, and their teams, leverage A&M’s restructuring heritage to help companies act decisively, catapult growth and accelerate results. We are experienced operators, world-class consultants, former regulators and industry authorities with a shared commitment to telling clients what is really needed for turning change into a strategic business asset, managing risk and unlocking value at every stage of growth.
To learn more, visit: AlvarezandMarsal.com.
We are currently seeking an Office Manager for our Paris office. Our Paris office is home to over 250 staff who spend a significant amount of time in a professional, fast-paced environment.
Reporting to the Country Operations Director France (Ops Dir Fr), the successful candidate must be able to prioritize work, work independently, provide excellent customer service, must be extremely personable, and help to foster a cohesive team atmosphere with a variety of stakeholders.
Responsibilities
General Office Administration
Organize office procedures and operations
Professionally interact with all internal and external personnel, often at upper and executive-management level
Communicate building information and office-wide information such as upcoming events, new office procedures, closures due to inclement weather etc.
Office Operations
Primary point of contact for day-to-day office needs, including building management, general maintenance and cleaning, office vendors, mail, supplies, equipment, and invoices
Manage third party vendors in terms of procurement, RFP processes and contract negotiations
Develop relationship with the building’s property management team
Manage facilities/reception teams to:
Manage conference room maintenance for internal and external client meetings and events, including reservations and developing a good working knowledge of the video conference and AV equipment to assist and train others when needed.
Ensure rooms are kept tidy and stocked appropriately
Co-ordinate orders for all office supplies including coffee, kitchen, vending, printing, signage, business cards, photographer, tools and materials
Stock kitchen, copy rooms and supply closet
Maintain all common areas to ensure a professional work environment
Ensure facilities and office equipment are always in good working order
Organize distribution of mail and packages
Ensure all vendor invoices are processed and paid on time
Coordination and reporting of all maintenance/cleaning issues
Manage external vendor scheduling, both emergency and regular maintenance visits
Manage requests/costs or other ad-hoc property management requests
Maintain local office instructional documents for temp coverage requirements
Manage Amex registration
Manage Mobile Fleet
Participate to the Onboarding process and work with other services (Recruitment teams, HR, IT, Payroll)
Corporate Real Estate
Central point for non-standard approvals or other project related work requirements
Occupation Report
Action all facilities requests to completion in conjunction with building contractors and/or third parties (i.e., temperature adjustments, leaks, spills, broken equipment etc.)
Support Ops Dir Fr with invoice submission and ad hoc office projects including renovation, construction, and office moves
Health & Safety/Security
Manage A&M’s Paris Office’s Health and Safety program
Manage Environmental, Social and Governance (ESG) best practices in the office
Manage the premises access security process and procedures:
Co-ordination with the building for base-building badge assignment/administration of our internal office security system
Issue badges to new hires; execute termination of access with internal security system and building system for off-boards, manage temp badges etc.
Serve as Fire Warden & First Aider
Requirements
Position requires being in the office 5 days a week (Mon-Fri)
Couple of years experience in Office Management
Ideally the candidate will have work for a company over than 150/200 people
Prior experience in Facilities Management & Project Management
Outstanding customer service and interpersonal skills
Ability to effectively interact with clients and employees
Excellent verbal and written communication skills in French & English
Excellent computer skills to include a strong working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint. Previous experience with Service Now and Concur Expense is a benefit
Organized and detail orientated with excellent follow through
Can do attitude
Strong problem-solving skills
Self-motivated, tactful, and a great team player
Professional image and demeanor
Diversity & Inclusion
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
