Office Manager

Description

Position Overview
A&M’s Calgary office is seeking a dynamic Office Manager to support three Managing Directors while overseeing day-to-day office operations. The ideal candidate will have experience handling a wide range of administrative and executive support tasks and should be able to work independently with strong attention to detail. This is an in-office position, five days a week.

Responsibilities

• Manage and maintain schedules, appointments, and travel arrangements.
• Oversee calendar management for executives.
• Handle all office supply orders, ensuring the lunchroom and supplies are stocked and maintained
• Process and submit invoices for payment.
• Prepare and process time and expense reports.
• Draft, edit, format correspondences, presentations, and other documents.
• Manage the front desk, greet clients, and answer phone calls.
• Assist with copying sensitive files, document binding, and project-specific tasks.
• Coordinate conference room scheduling and catering orders.
• Distribute meeting materials as needed.
• Plan, coordinate, and execute special projects and events.
• Arrange additional logistics, such as lunch reservations, on a case-by-case basis.

Qualifications

• Minimum 2 years of administrative assistant experience.
• Bachelor’s degree or college diploma preferred.
• Outstanding customer service and interpersonal skills; ability to support multiple executives with varied working styles.
• Strong relationship management skills and the ability to build a personal network as a trusted team member.
• Excellent oral and written communication skills, with the ability to interact effectively with senior leaders and external partners.
• Ability to ensure clear, thorough, and specific communication with attention to follow-through and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, and file-sharing software (e.g., Box).
• Strong attention to detail, organization, and process execution; ability to consistently produce error-free work.
• Excellent problem-solving skills.
• Self-motivated, tactful, and a collaborative team player.
• Professional image and demeanor.
• Experience in project coordination and management at an intermediate level of complexity.
• Proven ability to manage multiple projects, work under pressure with minimal supervision, and consistently meet deadlines.
• Demonstrated ability and willingness to acquire new competencies and take on new challenges.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Alberta Human Rights Act, the Alberta Employment Standards Code and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at [email protected] and we would be pleased to assist you.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.