Description
Please note that this a fully onsite role in our Madrid office.
About the firm:
Companies, investors and government entities around the world turn to Alvarez & Marsal (A&M) for leadership, action and results. Privately held since its founding in 1983, A&M is a leading global professional services firm that provides advisory, business performance improvement and turnaround management services. When conventional approaches are not enough to create transformation and drive change, clients seek our deep expertise and ability to deliver practical solutions to their unique problems.
With over 10,000 people providing services across six continents, we deliver tangible results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges. Our senior leaders, and their teams, leverage A&M’s restructuring heritage to help companies act decisively, catapult growth and accelerate results. We are experienced operators, world-class consultants, former regulators and industry authorities with a shared commitment to telling clients what is really needed for turning change into a strategic business asset, managing risk and unlocking value at every stage of growth.
To learn more, visit: AlvarezandMarsal.com.
Overview of the Role:
We are seeking a highly organized and proactive Office Assistant to support the smooth operation of our fast-paced Madrid office. This role will work closely with the Country Operations Manager to handle a variety of administrative tasks and office support duties. The successful candidate will bring a positive attitude, attention to detail, and the ability to multitask in a dynamic environment.
Responsibilities:
Collaborating closely with the Country Operations Manager on daily administrative tasks and ad hoc projects, including but not limited to:
- Maintaining communal areas of the office.
- Ensure meeting room facilities and equipment are in good working order.
- Monitoring meeting room bookings and ensuring rooms are kept tidy and well stocked.
- Setting up rooms for meetings and organising catering where required.
- Greeting guests and offering refreshments.
- Clearing and re-setting rooms after meetings.
- Reception cover when required.
- Monitoring, ordering, and putting away stationery, kitchen supplies and IT equipment.
- Assisting the Real Estate team as and when issues arise.
- Dealing with general queries from your team on office related matters and liaising with internal teams and external vendors to resolve issues.
- Answering general queries, arranging desks for visitors, booking meeting rooms, requests for directions to office etc.
- Where required, assisting in organising team socials and office parties.
- Assisting with processing all office related vendor invoices on Agresso in a timely manner.
- Dealing with any queries relating to invoices and payments.
- Coordinating with internal teams (HR, IT, Finance etc.) to support onboarding of new joiners.
- Supporting with Health & Safety actions.
- Supporting ad hoc projects and administrative initiatives as required.
Requirements:
- Relevant experience, preferably in a professional services environment.
- Strong communication skills, with the confidence to interact with colleagues and vendors at all levels.
- Maintain a high level of professionalism in all interactions.
- Excellent attention to detail and ability to maintain accurate records.
- Strong time management, organisation, and prioritisation skills.
- Ability to multi-task in a fast-paced environment, using flexible mindset to shift priorities.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and relationship-building skills.
- A proactive, \can-do\ attitude and the willingness to take on a variety of tasks.
- Ability to work independently while contributing as a key member of the team.
Inclusive Diversity
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
