Receptionist

Description

Receptionist

Office location:                         Abu Dhabi, United Arab Emirates

Reporting to:                             Office Manager, Dubai

Language requirements:        Fluent English, Arabic preferable

Hours:                                        Monday-Friday 9am-6pm

Work location:                          Abu Dhabi Global Market, Abu Dhabi

In-Office/Hybrid/Remote:      In-office

Overview of the Role

We are looking for a high-energy and polished Receptionist, who has a passion for client services and is happy to take initiative and think on their feet. This role requires flexibility, energy, the ability to multi-task, prioritise and be aware at all times that A&M’s reception is the heart of the office. A professional appearance is required at all times. The successful candidate will embrace a can-do attitude, team spirit and more importantly is happy to get involved and roll up their sleeves.

Responsibilities

• Taking ownership and pride in providing a professional Front of House service
• Answering all calls and ‘at the desk’ queries in a professional and timely way
• Greeting all A&M visitors, showing them to their room and providing refreshments.
• Being the first point of contact for the main building reception, representing A&M within the building
• Managing all client meeting rooms ensuring that they are always maintained to a high standard
• Liaising with the relevant teams to coordinate office activities, such as controlling the office temperature, booking couriers and organising all incoming and outgoing post and escalating any issues to the Office Manager
• Ordering passes for new hires and managing the visitor passes
• Creating new hire welcome packs
• Maintaining levels and ordering consumables for the pantry
• Maintaing stationery levels and reordering as required, including branded materials
• Ordering the catering for events held in the office
• Checking and liaising with IT as necessary to remedy technology faults and ensure that the telephones and TV screens in each meeting room are in full working order
• Organising office maintenance
• Supporting administrative functions including loading invoices and obtaining cost centre allocations
• Handling petty cash, reconciliation and allocations
• Local vendor management and negotiation activities
• Ad-hoc requests to support the local operations and practice teams.

Requirements

• Relevant experience, preferably in a professional services environment
• Excellent communications skills, with the ability to present a friendly and open style
• Maintain a high level of professionalism in all interactions
• Strong time management, organisation, and prioritisation skills
• An obvious passion for client service
• Ability to multi-task in a fast-paced environment, using flexible mindset to shift priorities
• Enthusiasm and sensitivity to others, you will enjoy being part of a close working team
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal and relationship-building skills.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.