Office Manager

Description

Company Overview

Privately held since its founding in 1983, Alvarez & Marsal (A&M) is a global professional services firm providing turnaround management, performance improvement, and corporate advisory services for companies and stakeholders. With over 11,000 people providing services across six continents, we deliver tangible results for corporates, boards, private equity firms, law firms and government agencies facing complex challenges.

The Role

We are currently looking for a highly organized and proactive Office Manager to look after the facilities in Riyadh. As an Office Manager, you will be part of the Operations team, and responsible for overseeing the physical workspace within our fast-paced Riyadh offices, ensuring day-to-day operations run smoothly, employees have the necessary resources, and the offices function effectively to create productive and efficient workplaces. The role reports into the Country Operations Senior Manager, Saudi Arabia and the working hours are from Sunday to Thursday from 9am to 6pm.

Responsibilities

Office support

• IT equipment - monitoring, ordering, and custody. Coordinating with IT to ensure laptops, mobile phones and other equipment for new joiners are delivered in good time.
• Monitoring and re-ordering stationary, and office supplies
• Monitoring office cleaning and related supplies, discussing any issues with the vendor.
• Arranging and overseeing planned preventative and ad hoc maintenance for both the office and equipment, answering queries from the team, liaising with the building management team or external parties to organise contractors.
• Assisting the Real Estate team as and when issues arise.
• Overseeing the management and maintenance of office technology, including computers, printers, and other equipment.
• Negotiate hotel contracts for preferential room rates across KSA as needed for project, new joiner and business development activities.
• Liaising with IT to fix issues and co-ordinating quarterly visits to the office.

Facilities management

• Managing junior team members to support the smooth running of the office.
• Manage local fit-out projects including external vendor management and internal communications, ensuring compliance with global standards and local regulations.
• Overseeing the room and desk reservation processes.
• Negotiate contracts and services necessary for the smooth operation of the Riyadh offices.
• Monitor service level agreements, hold vendors accountable for any performance issues.

Health & Safety

• Responsibility for maintaining a safe and healthy work environment.
• Ensuring compliance with health and safety and fire regulations, implementing emergency procedures, and addressing any potential hazards that may arise.
• Ensuring compliance with first aid and fire warden regulations and ongoing training requirements.

Finance

• Ensuring all office related vendor invoices are processed on Agresso and paid on time.
• Dealing with any queries relating to invoices and payments.
• Control office budgets and spend including fit-out projects.

Communication

• Sending general office notifications to staff, communicating information, such as office events, security updates or any building maintenance that could disrupt the smooth running of the office.
• Dealing with general queries from your team on office-related matters.
• Answering general queries, arranging desks for visitors, booking meeting rooms, requests for directions to office etc.
• Updating the intranet site for Riyadh office information and news.
• Working with other regional office managers to share best practise.
• Where required, organising team socials and office parties.

Requirements

We are looking for people who have the following experience, knowledge, skills & abilities:

• 5 to 10 years of relevant managerial experience, preferably in a professional services environment.
• Proven track record of exceeding expectations and driving results.
• Excellent oral and written English communication skills to effectively communicate with team members, clients, and external stakeholders is essential. Arabic language skills is an advantage.
• Proficient in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional approach, exceptional interpersonal and relationship-building skills.
• Strong leadership skills, offering guidance and acting as a mentor to team members.
• Collaborative, innovative and team-oriented with a positive “can do” attitude.
• Ability to handle sensitive and confidential information with maximum discretion.
• Must be organised, detail-oriented and able to multi-task in a fast-paced environment, using flexible mindset to shift priorities.
• Strong analytical and problem-solving skills, with the ability to adapt to a dynamic work environment.
• Ability to proactively perform projects to successful completion within specified deadlines and be involved in executive business dealings.
• Knowledge of current health and safety legislation.

Why join A&M?

A&M is a fast-paced environment with a highly dynamic culture that emphasizes diversity and inclusion. We empower, coach and mentor our people and endorse meritocracy to develop skilled consultants who will grow with A&M to deliver tangible results and build long-lasting relationships, internally and externally. Our entrepreneurial culture celebrates independent thinkers and doers who positively impact our clients and shape our industry.

The collaborative, supportive environment and engaging work guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.