Facilities Coordinator

Description

Please note that this is an in-office role, working Monday to Friday from 9am to 6pm (40 hours week)

About A&M

Alvarez & Marsal (A&M) is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With over 10,000 professionals based in 70+ locations across Europe, Middle East, the Cayman Islands, North America and Asia, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Overview of the Role

We are looking for an experienced Facilities Coordinator to lead and manage a small facilities team who are responsible for all onsite office facilities.  Acting as an ambassador for the Facilities Team, providing exceptional service to staff and clients.  This role requires flexibility, energy and ability to multi-task.

The Facilities Coordinator will monitor facility maintenance, repairs and office works.  Liaise with vendors including working closely with the on-site building Maintenance team. 

Responsibilities

• Management and maintenance of the office facilities - liaising with on-site Maintenance team.
• Serve as the main point of contact for the team’s more complex technical queries.
• Managing the Facilities Management portal ensuring that tasks are logged, actioned and resolved.
• Conduct regular inspections of the office to ensure meeting rooms and communal spaces are well-maintained.
• Liaise with vendors and service providers for repairs and maintenance.
• Coordinating office supplies, equipment and furniture needs.
• Respond to employee requests and resolve facility-related issues promptly.
• Maintain records of maintenance activities and inventory.
• Working closely with Front of House team to arrange office spaces and prepare conference rooms for meetings.
• Assisting with internal events.
• Ad hoc assistance with various office management tasks and provide cover during absences.

Requirements

• Relevant experience, preferably in a professional services environment. 
• Ability to work independently and as part of a team.
• Working knowledge of HVAC systems desirable.
• Working knowledge of commercial building systems, electrical and plumbing.
• Strong time management, organisation, and prioritisation skills. 
• An obvious passion for client service.
• Willingness to be as flexible as possible when work is required outside of established business hours.
• Ability to manage a diverse workload with shifting priorities.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.