Part-Time Executive Assistant

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

A&MPLIFY is a professional service consultancy combining the power of design, digital technology, and artificial intelligence to help clients supercharge value creation, agility and customer loyalty. The A&MPLIFY team is hand-picked from the top global consulting firms and Fortune 500 customer-focused companies. Individually, we are experience designers, commerce strategists, technologists, data scientists, and operations leaders with deep industry experience. Together we are the unique team clients need to drive growth and build relevance with their customers. With a commitment to positive social impact, we foster a vibrant, inclusive workplace of diverse voices and talents who enjoy what they do, and with whom they do it. 

How you will contribute

A&M’s A&MPLIFY team is seeking a part-time Executive Assistant (EA) for a 6-month contract to support 4-5 Managing Directors. The ideal candidate will have experience handling a wide range of administrative and executive support tasks and should be able to work independently with strong attention to detail. This role is primarily remote, but the candidate must be based in either the Washington, DC-Baltimore area or the New York City Metropolitan area, and be willing to go into the local office as needed. While most of our Managing Directors are on the East Coast, a few are on the West Coast, so flexibility with working hours to accommodate different time zones is required. The position will involve approximately 20 hours per week, with some fluctuation based on business needs.

The Part Time Executive Assistant will:

• Create Expense Reports – using Concur
• Reconcile American Express and Corporate Manager’s Credit Cards for Business Use/Expenses.
• Entering and allocating weekly time into time system
• Book Conference Rooms
• Coordinate and schedule domestic as well as international travel; Make travel and accommodation arrangements.
• Make reservations for meetings with Clients or for Internal Staff Development
• Mail, Fed-Ex Packages, Parcels
• Coordinate Executives’ calendars and set up meetings as needed

Specialized Responsibilities:

• Concur Billing/Expenses
• Timesheets utilizing Agresso
• Client Invoicing   
• Event Management  
• Assist with all internal platforms

Qualifications

• 3+ years of Executive Assistant experience in a large organization; consulting environment preferred
• Concur experience required
• Ability to manage workday and daily activities within a set number of hours as directed by Operations Leader
• Adept with software systems, including Microsoft Office, spreadsheets, expenses, and internal timekeeping and recordkeeping systems
• Expert oral and written communication skills
• Strong organizational experience; accustomed to operating in an agile environment
• Solid ability to work with minimal supervision and guidance
• Comfortable with working with professionals of all levels

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Fixed term employees are not eligible to participate in Alvarez & Marsal’s fringe benefits programs. Click here for more information regarding A&M’s benefits programs.

The hourly rate is $41 per hour.

#L1-LH1

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.