Executive Assistant - Financial Services

Description

Please note that this is an in-office position, Monday to Friday, 9am-6pm (40 hour week). English and Spanish language skills are essential.

Alvarez & Marsal (A&M) is a global professional services firm specializing in turnaround and interim management, performance improvement and business advisory services. A&M delivers specialist operational, consulting and industry expertise to management and investors seeking to accelerate performance, overcome challenges and maximize value across the corporate and investment lifecycles. Founded in 1983, the firm is known for its distinctive restructuring heritage, hands-on approach and relentless focus on execution and results.

Overview of the Role

We are looking for someone to be the right-hand support to Financial Services Managing Directors, overseeing their schedules, managing Business Unit operations, and nurturing client relationships. Thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.

Responsibilities

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel for Managing Directors and where required Senior Directors.
• Handle correspondence and prepare presentations.
• Act as the point of contact for clients and visitors.
• Support onboarding and offboarding processes.
• Proactively manage Senior team expenses.
• Maintain Managing Director timesheet data on Agresso.

Client Relationship Management:

• Build and cultivate strong relationships with key clients and stakeholders.
• Organise and participate in business development activities.
• Update and maintain client information and prospects in Salesforce.

Support with Office Operations where necessary:

• Organise and maintain office systems and procedures (excluding IT and building management).
• Manage conference room bookings and technical requirements.
• Coordinate catering for meetings and events.
• Manage internal communication and updates.

Requirements

• Relevant experience, preferably in a professional services environment or banking.
• Strong oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
• Proficient in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
• Maintain a high level of professionalism in all interactions.
• Strong time management, organisation, and prioritisation skills.
• Strong attention to detail and ability to effectively self-review.
• Ability to multi-task in a fast-paced environment, using flexible mindset to shift priorities.
• Must be proactive and use critical thinking to solve problems.
• Collaborative, innovative, and team-oriented with a positive “can do” attitude.
• Ability to work independently and within a team.
• Ability to handle sensitive and confidential information at maximum discretion.
• Strong interpersonal and relationship-building skills.
• Experience working with senior clients and/ or arranging complex travel arrangements and event co-ordination is a plus.
• English and Spanish language skills are essential.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.