Administrative Assistant

Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Managing Directors and Senior Directors at our dynamic financial services consulting firm. The ideal candidate will be proactive, possess strong organizational skills, and have a demonstrated ability to handle multiple priorities efficiently.

Key Responsibilities:

• Coordinate and arrange all aspects of business travel, including flights, accommodations, and ground transportation.

• Prepare, submit, and track expense reports in a timely and accurate manner.

• Manage and organize the Managing Director’s calendar, ensuring schedules are followed and priorities are met.

• Collaborate with staff to ensure the team is informed of upcoming commitments and responsibilities, following up as necessary.

• Schedule and coordinate meetings, conference calls, and departmental activities.

• Provide general administrative support, including document preparation, copying sensitive files, binding, answering phone calls, and assisting with project-related tasks.

• Support Business Development initiatives, including maintaining Salesforce and tracking executives' activities.

• Greet clients and visitors to the office, providing a professional and welcoming atmosphere.

• Assist with department-specific projects and activities as needed, performing additional work-related duties as assigned.

Qualifications:

• Bachelor’s degree in a relevant field (Business Administration, Finance, or similar).

• 4 years of experience as an Executive Administrative Associate or Executive Assistant, preferably in a consulting or financial services environment.

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

• Strong desire to learn new skills and develop professionally.

• Excellent verbal and written communication skills.

• Impeccable attention to detail with strong follow-up and self-review capabilities.

• Demonstrated ownership and accuracy in all work products.

• Excellent time management skills with the ability to meet deadlines and manage competing priorities in a fast-paced environment.

• A proactive self-starter with the ability to multi-task and support multiple executives with varied personalities.

• Comfort working independently, as well as in a team-oriented, collaborative environment.

• Ability to interact professionally with clients and staff at all levels within the organization.

• Positive attitude, openness to feedback, and eagerness for personal and professional growth.

• Flexibility to work beyond regular hours as required, including evening and weekend availability for calls or urgent matters.

• Intermediate to advanced level of English proficiency.

What We Offer:

• An exciting opportunity to work in a fast-paced, collaborative, and client-focused environment.

• Exposure to senior leadership and an opportunity to contribute to the growth of the firm.

• Competitive compensation and benefits package.

If you are an organized, proactive individual who thrives in a fast-paced, client-focused environment, we would love to hear from you.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.