Senior Associate, Operations / Project Management

Description

Senior Associate, Operations / Project Management

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

We are seeking an experienced Senior Associate, in Operations / Project Management, to join the Global Security Office (GSO) team based in our Tampa, FL or London, UK offices. This position will report directly to the Senior Operations Manager. The Senior Associate will be responsible for supporting day-to-day activities as outlined below to keep the operations, administration, and overhead processes in line with high-level GSO objectives.

How you will contribute

Project Management (estimate 50% of time)

• Manage Security-sponsored projects and other ad hoc smaller projects across the various pillars of GSO and as aligned to strategic road maps.
• Responsible for maintenance of GSO work portfolio including all internal, business-as-usual (BAU) and supporting projects.
• Assist Senior Operations Manager as required for overall project management initiatives in Security including attending and coordinating for monthly update team call.
• Experience in Planview desirable for project management.

Operations (estimate 50% of time)

Communications / Marketing

• Send firm-wide monthly email communications on select Security topics.
• Act as main point of contact for Marketing for all GSO branding, banners, brochures, Word templates and documents as needed. 

Planning / Strategy

• Maintain GSO work portfolio list for tracking and updates as projects / work enters the pipeline.
• Strategy, risk score, and project prioritization exercises for existing GSO work portfolio.
• Assist Senior Operations Manager with creation and distribution of fiscal year Security roadmaps.

Team Certifications & Training

• Maintain tracking for all team members job-related certifications / affiliations.
• Acquire and complete Security-based certifications and training courses as appropriate.

Administration / Special Meetings

• Manage updates to Security Services and Cyber Platform catalogs.
• Responsible for updates to organization charts and other miscellaneous presentations.
• Extracting reports / ability to look up tickets in ServiceNow platform.
• Ad hoc set-up of meetings as requested by GSO Leadership.
• Heavy notetaking, meeting recordings and creation of meeting minutes.
• Booking conference rooms, ordering meals, other ad hoc logistics as necessary.
• Heavy e-filing of documents and organization of folders, sub-folders, etc. in internal SharePoint site.
• Manage updates to internal and business-facing SharePoint sites.

Vendor Management / Budget

• Support budgeting function and invoice administration.
• Assist team members with inquiries related to Concur and / or expense reports.
• Raise and process all POs for security vendors.
• Contract management support utilizing OnSpring application.

Qualifications

• Bachelor’s degree with direct experience in Operations and / or Project Management.
• Experience in a professional services firm preferred.
• Knowledge of Security fundamentals.
• Excellent organizational, communication, collaborative and interpersonal skills to foster respect and teamwork with internal and external partners.
• Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
• High professional and ethical standards for handling confidential information.
• Strong interpersonal, communication and relationship building skills.
• Diligent with attention to detail.
• Ability to work independently.
• Project management skills / experience preferred.

Main Applications

• MS 365 Suite
• MS Teams
• Box
• SharePoint Online
• Agresso
• ServiceNow
• Salesforce
• OnSpring
• Planview
• Concur
• OneNote
• Adobe Pro

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M’s benefits programs.

The salary range is $85,000 - $110,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.