Executive Assistant

Description

(Required to be in the office 4 days a week; flexibility as to which days)

Alvarez & Marsal (“A&M”) is a group of entrepreneurial, action and results-oriented professionals who take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

We provide tax, turnaround management, restructuring, performance improvement, and corporate advisory services. Our tax practice is unique in that we offer the opportunity to work without audit conflict and truly act a trusted business advisor. We provide our teams with opportunities and support to develop and cultivate careers that are most meaningful to them and reward them based on their achievements.

Overview of the Role

We are looking for an outstanding Executive Assistant to work within our Tax team - someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team’s needs.

This role requires someone who is versatile, willing to be flexible, as well as friendly and confident.  You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

• Extensive diary management for Managing Directors
• Coordinating office lunches, meeting rooms, parking
• Travel booking - hotels, flights, cars, visas, trains
• Submitting weekly timesheets
• Completing expenses and tracking expense statements
• Submitting invoices and liaising with accounts department
• Printing, binding and scanning of documents
• Booking venues for breakfast, lunch and dinner meetings
• Assisting in the organisation of any internal and external events
• Distributing incoming post and handling outgoing post requests for the team
• Attend weekly team meetings when required
• Minute taking during team meetings and follow up on action points when required
• Various administrative tasks
• Editing Word documents, Excel documents and PowerPoint documents
• Liaising with billing team
• Maintaining business activity on CRM database (Salesforce)
• Liaising with wider business support functions
• Supporting on wider team events
• Assisting with onboarding of new team members
• Collaboration with wider EA team and Office Manager
• EA Holiday Cover
• Maintaining team holiday records
• Produce first draft of monthly newsletter, liaising with team members to gather information
• Supporting the wider team with various ad hoc requests

Essential requirements:

• Number of years experience in an Executive Assistant or admin function
• Must be able to interact and communicate with all levels of the organisation
• Ability to quickly establish relationships with external clients and their EAs
• Ability to multi-task
• Excellent oral and written communication skills
• Must be organised and detail oriented
• Ability to work independently and within a team
• Pro-active nature
• Must be proficient with Microsoft Office Suite

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.