Description
About Alvarez & Marsal
Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.
The Team
Our Milan office is rapidly growing, and we are seeking for Executive Assistant with a real can-do attitude to be the right-hand support to our Managing Directors, overseeing their schedules, and nurturing client relationships. Thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.
How you will contribute
Executive Support:
- Manage calendars, schedule meetings, and coordinate travel for Managing Directors.
- Handle correspondence and prepare presentations.
- Act as the point of contact for clients and visitors.
- Support onboarding and offboarding processes.
- Proactively manage MDs’ expenses.
- Maintain Managing Director timesheet data on Agresso (if needed or requested).
Office Operations:
- Organise and maintain office systems and procedures (excluding IT and building management).
- Manage conference room bookings and technical requirements.
- Coordinate catering for meetings and events.
- Manage internal communication and updates.
Client Relationship Management:
- Build and cultivate strong relationships with key clients and stakeholders.
- Organise and participate in business development activities.
- Update and maintain client information and prospects in Salesforce.
Qualifications
- Relevant experience, preferably in a professional services environment.
- Excellent oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
- Proficiency in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
- Maintain a high level of professionalism in all interactions.
- Must have strong attention to detail, time management and prioritisation skills.
- Must be organised, detail-oriented and able to multi-task in a fast-paced environment, constantly prioritising and reassessing tasks.
- Must be proactive and use critical thinking to solve problems.
- Collaborative and team-oriented with a positive “can do” attitude.
- Ability to work independently and within a team.
- Experience working with senior clients.
- Ability to be pro-active and involved in executive business dealings.
- Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion.
- Experience arranging complex travel arrangements and event co-ordination
- Fluent in English and Italian.
Your journey at A&M
We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.
Inclusive Diversity
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
